Event Coordinator

About the role

Location: Dubai, UAE Employment Type: Temporary – 3 Months Industry: Pharmaceutical Experience: Minimum 3 Years Visa Requirement: Candidates with a valid UAE residence visa are preferred. About the Role: THC Consulting FZE is looking for an experienced and organised Event Coordinator with a background in the pharmaceutical industry. The ideal candidate must have a minimum of three years of experience working in a pharmaceutical company, with relevant experience in coordinating events, particularly those involving marketing and medical departments. The successful candidate will be responsible for planning, coordinating, and executing events, ensuring that all logistical arrangements, schedules, communications, and event-related activities are managed efficiently. The role requires close collaboration with the Marketing and Medical Departments to ensure the successful delivery of pharmaceutical events and related initiatives. Key Responsibilities: • Plan, coordinate, and execute pharmaceutical industry events, including medical conferences, seminars, workshops, product launches, and promotional events. • Work closely with the Marketing and Medical Departments to understand event objectives, requirements, timelines, and deliverables. • Coordinate event logistics, including venue selection, vendor management, catering, audiovisual equipment, transportation, and accommodation, where required. • Liaise with healthcare professionals, speakers, medical experts, vendors, event agencies, and other stakeholders involved in event execution. • Manage event schedules, invitations, registrations, attendee lists, confirmations, and follow-up communications. • Coordinate event materials, presentations, promotional collateral, signage, and other required resources with the relevant departments. • Support the coordination of medical education programmes, scientific meetings, and healthcare professional engagement activities. • Monitor event timelines, budgets, expenses, and supplier deliverables to ensure smooth execution. • Ensure event arrangements and documentation follow company procedures and applicable pharmaceutical industry requirements. • Provide on-site coordination during events to manage logistics, resolve issues, and ensure activities run according to plan. • Prepare post-event reports, attendance records, expense summaries, and feedback reports. • Maintain organised records of event-related documentation, vendor details, budgets, and communications.

What we're looking for

Requirements: • Minimum 3 years of professional experience working in a pharmaceutical company is mandatory. • Previous experience in event coordination within the pharmaceutical industry is mandatory. • Experience coordinating pharmaceutical marketing events, medical conferences, scientific meetings, workshops, or healthcare professional engagement activities. • Experience working closely with Marketing and Medical Affairs teams on event planning and execution. • Strong vendor management, logistical planning, and organisational skills. • Excellent communication and stakeholder coordination abilities. • Ability to manage multiple events, deadlines, and operational requirements effectively. • Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint. • Strong attention to detail and the ability to handle event-related challenges efficiently. • Must hold a valid husband-sponsored UAE residence visa. Must be available for a 3-month temporary assignment. • Immediate availability is preferred. Interested candidates who meet the mandatory pharmaceutical industry and event coordination requirements are invited to share their updated CV, along with their current visa status and availability to join.